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We were just notified about the following CARB requirement. I have attached the Clean Truck Check press release along with a Clean Truck Database Reporting Requirements Checklist and Clean Truck Database Guidance. Each of these have links to the CARB website.
For Immediate Release, Nov. 16, 2023
SACRAMENTO – Clean Truck Check, formerly known as the Heavy-Duty Inspection and Maintenance Program, was approved by the California Air Resources Board (CARB) in 2021. The program ensures heavy-duty vehicles operating in California are well-maintained and repaired quickly when needed to reduce emissions and improve public health statewide, especially in disadvantaged communities disproportionately impacted by air pollution. It also provides a level playing field for the businesses that operate these vehicles as it applies to both in-state and out-of-state registered heavy-duty vehicles. The program includes nearly all non-gasoline vehicles with a gross vehicle weight rating over 14,000 pounds that operate in California. This includes public vehicles, trucks, buses, personal vehicles, California-registered motorhomes, single vehicle fleets, and vehicles registered outside of California (not including motorhomes).
Clean Truck Check is being implemented in three phases. Phase 1 began January 1, 2023. This initial phase began with the deployment of Remote Emissions Monitoring Devices (REMD). REMD monitor the exhaust emissions of passing heavy-duty vehicles and flag potential high emitters that may receive a Notice to Submit to Testing (NST). NST’s require vehicle owners to submit a passing compliance test to CARB after any necessary emissions-related repairs are made, within 30 days of receipt of the notice. Failure to comply and remedy emissions-related concerns could result in DMV registration holds and/or removal from the compliance database.
Phase 2 of the program began October 1, 2023. This phase requires vehicle owners who are subject to the program to enter their vehicles in CARB’s Clean Truck Check database and pay an initial annual compliance fee of $30 dollars per vehicle by December 31, 2023. Phase 2 also includes freight contractor, broker, and applicable freight facility requirements for hiring compliant fleets, allowing access to the facility, and record keeping. Starting January 2024, all trucks driving in California will need proof of compliance to continue operating in the state. Operating in California without registration in the compliance database could result in violations from CARB and/or the California Highway Patrol.
Phase 3 of Clean Truck Check requires heavy-duty vehicle owners to conduct periodic emissions testing on their vehicle. This is similar to California’s Smog Check program for cars. Periodic testing begins in 2024 and applies to all compliance deadlines after July 1, 2024. Compliant tests may be submitted as early as April 2024. Periodic testing initially will be required twice per year for nearly all vehicles in the program. Agricultural vehicles and California-registered motorhomes are required to test once annually. Testing requirements vary based on whether the vehicle is equipped with OnBoard Diagnostics (OBD). For California-registered vehicles, the compliance testing deadlines are linked to each vehicle’s DMV registration expiration/renewal date. For vehicles registered outside of California and for vehicles exempt from DMV registration requirements, compliance deadlines are based on the last number of a vehicle’s VIN. Passing test results may be submitted up to 90 days before a compliance deadline. Testing should be performed in a timely manner to avoid penalties and possible DMV registration holds.
More Information
• Clean Truck Check-Vehicle Inspection System (CTC-VIS) Reporting Database & Training Webinars: Reporting Deadline December 31st, 2023.
• CARB Truck Regulations
• Clean Truck Check homepage
• Subscribe to receive email updates
• CARB TruckStop TwitterCARB Environmental Justice Blog
• Printable Bifold
• Contact: hdim@arb.ca.gov
Clean Truck Check Database Reporting Requirements
This Fact Sheet lists information that vehicle owners (or designees) will be required to report in 2023 in the Clean Truck Check database when creating their accounts to comply with the Heavy-Duty Vehicle Inspection and Maintenance regulation. CARB anticipates that the database will be open for fleet representatives to create accounts on October 1, 2023. Required information must be entered for vehicles in their fleet that are subject to Clean Truck Check and the $30 per vehicle compliance fee(s) paid for all vehicles in the fleet by December 31, 2023. Failure to do so by December 31, 2023, may result in vehicles being cited for non-compliance and subject to penalties, and/or having their DMV vehicle registrations blocked. In addition, freight contractors, brokers, and applicable freight facilities are required to ensure Clean Truck Check compliance with vehicles they do business with starting in 2024.
The reporting database is expected to include batch upload functions to streamline the vehicle reporting and compliance fee payment process. Additional training materials on how to use the database will also be provided to assist users in meeting their Clean Truck Check reporting requirements.
(1) What information relating to owners will need to be reported?
(A) Registered Owner Name
(B) Entity Name
(C) Fleet/Secondary Name (if applicable)
(D) Designee (if applicable)
(E) Title of Designee (if applicable)
(F) Contact Email Address
(G) Contact Mailing Address
(H) Contact Phone Number
(I) Entity Physical Address
(J) United States Department of Transportation (U.S. DOT) number (if applicable).
(K) California Motor Carriers Permit (MCP) ID (if applicable).
(L) Public Utilities Commission (PUC) ID (if applicable).
(2) What vehicle information will need to be reported?
(A) VIN.
(B) License plate number.
(C) State in which the vehicle is registered with a DMV.
(D) Vehicle make.
(E) Vehicle model.
(F) Vehicle model year.
(G) Engine fuel type.
(H) Gross vehicle weight rating (GVWR).
To complete the reporting process, vehicle owners or their designee must attest, under penalty of perjury, that they have entered in the reporting database the complete list of vehicles in their fleet that are subject to the Clean Truck Check Program. Vehicle owners are also required to update their accounts within 30 days of adding or removing a vehicle from their fleets. Upon attesting responsibility for the complete list of vehicles, an Affirmation of Fleet Wide Compliance will be provided within 72 hours, once the vehicle owner or designee has demonstrated that every vehicle in the fleet complies with the requirements of this regulation.
For compliance assistance, please send an email to hdim@arb.ca.gov. In addition, the Clean Truck Check homepage is available at Clean Truck Check (HD I/M) | California Air Resources Board where you will find other fact sheets, information on credentialed testers and how to become one, future vehicle testing requirements, training opportunities, and other helpful guidance.
Clean Truck Check Reporting Database (CTC-VIS) Guidance
This guidance document provides reporting information on the Clean Truck Check, Vehicle Inspection System (CTC-VIS). This reporting database (CTC-VIS) can be accessed at: cleantruckcheck.arb.ca.gov. Any vehicle(s) subject to Clean Truck Check must be reported in the database by December 31, 2023. The annual compliance fee for each reported vehicle must be paid by December 31, 2023, and must be paid by December 31 of each subsequent year.
Please note that CTC-VIS is separate from other California Air Resources Board (CARB) reporting databases, such as the Truck Regulation Upload, Compliance and Reporting System (TRUCRS). A new account will need to be created to report owner information and vehicle information for all vehicles operating in California. Vehicle information for the fleet can be downloaded from TRUCRS and then uploaded to CTC-VIS to allow for a more convenient reporting method if a TRUCRS account has been created for the fleet. Changes to the fleet operating in California (adding or deleting a vehicle) must be reported within 30 days of the action.
The annual 30 dollar per vehicle compliance fee must also be paid in this system. Payments can be made via credit card, debit card, or e-check. CARB anticipates payment methods becoming available no earlier than October 16, 2023, at which time, a batch payment option will also be available.
For further compliance assistance, please send an email to hdim@arb.ca.gov or follow the hyperlink link below to access additional reporting information documents and videos at Database Reporting | California Air Resources Board.
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